Work closely with the Marketing Team to provide timely administrative support, and to ensure smooth functioning of the department by assisting in day-to-day tasks and activities.

Key Responsibilities:

Support on administrative duties for the department
Assist teams in submitting expense claims in the system
Support on the Communication Budget (A&P) and manage the entire process – vendor creation, raise purchase orders, obtain the required invoices and approvals, perform goods receipt, and check the month-end reports
Build and maintain a centralized contact database of external vendors and partners
Assist in consolidating the orders for mailers, catalogues, and festive season gifts, etc., and handle the stock management – goods receipt, stock take and courier arrangement
Work closely with Operations team and handle the logistics arrangement for boutique display and other event display material, including stock allocation and monthly monitoring of stock movement
Aid in other ad-hoc duties if, and when necessary

PROFILE:

University graduate or equivalent
Minimum 3 years of solid experience in an administrative role or related area. Experience in the luxury goods industry will be a plus
Strong analytical and problem-solving skills, with the ability to deal with numbers and large amounts of data
Professionalism in dealing with sensitive and confidential information
Detailed-oriented, able to work independently with clear goal & deadline in mind
Adaptable to new situations, change in direction and/or procedures
Excellent verbal, written and presentation skills – proficient in English and Chinese
People-oriented, and able to work in a diverse working environment
Advanced skills in Microsoft Word, Excel, and Power Point. Experience in SAP BI would be a plus

Admin Executive