Admin Executive

Hong Kong
Posted 7 days ago
Full time

Work closely with the Marketing Team to provide timely administrative support, and to ensure smooth functioning of the department by assisting in day-to-day tasks and activities.

Key Responsibilities:

  • Support on administrative duties for the department
  • Assist teams in submitting expense claims in the system
  • Support on the Communication Budget (A&P) and manage the entire process – vendor creation, raise purchase orders, obtain the required invoices and approvals, perform goods receipt, and check the month-end reports
  • Build and maintain a centralized contact database of external vendors and partners
  • Assist in consolidating the orders for mailers, catalogues, and festive season gifts, etc., and handle the stock management – goods receipt, stock take and courier arrangement
  • Work closely with Operations team and handle the logistics arrangement for boutique display and other event display material, including stock allocation and monthly monitoring of stock movement
  • Aid in other ad-hoc duties if, and when necessary


  • University graduate or equivalent
  • Minimum 3 years of solid experience in an administrative role or related area. Experience in the luxury goods industry will be a plus
  • Strong analytical and problem-solving skills, with the ability to deal with numbers and large amounts of data
  • Professionalism in dealing with sensitive and confidential information
  • Detailed-oriented, able to work independently with clear goal & deadline in mind
  • Adaptable to new situations, change in direction and/or procedures
  • Excellent verbal, written and presentation skills – proficient in English and Chinese
  • People-oriented, and able to work in a diverse working environment
  • Advanced skills in Microsoft Word, Excel, and Power Point. Experience in SAP BI would be a plus

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