Assistant Buyer

San Diego, CA, USA
Posted 14 days ago
Full timeRetail


Assist Buyer in all aspects of Buying. Including but not limited to: New item set up, verification of item specifications and pricing, packaging/artwork/label compliance, accurate vendor information, set sell pricing, communication with Club and corporate management, monitor sales and suggest courses of action. Review and monitor all inspection reports on direct import merchandise, follow up on completion of all necessary COC or other regulations necessary for import into our clubs.


Right Merchandise:

· Gain knowledge/experience with international warehouse operations to help improve merchandise selection and execution

· Maintain in-depth knowledge of merchandise within responsible categories. Continuous (ongoing) review of merchandise categories and proposal (recommendations) of any necessary changes on item selection.

Right Condition:

· Ensures that vendors supply products in the right condition with regards to labels, packaging, palletization, and shrink wrap. Work with vendors on action plan to address non-compliant items prior to delivery.

· Collect, coordinate, and review packaging files

· Communicate with Compliance and Registration Departments to ensure products can meet regulations and ship in compliance.

Right Value/Price:

· Maintain correct vendor item data in the AS/400 system and update as necessary.

· Investigate new ways to purchase cost effectively.

· Reviews weekly comp shops and assists buyer to resolve competitive problems, either through margin adjustments and/or vendor negotiations.

· Set proposed price changes for Buyer review. Ensure accurate supplier cost in the computer database to minimize supplier billing discrepancies and leverage accounting productivity.

· Leverage Company consolidated buying power to ensure lowest cost to PriceSmart operating units.

· Problem solve when invoice discrepancies occur, ensuring accuracy on vendor payments.

· Ongoing research for the most effective ways of distribution of merchandise to warehouses.

Right Time and Quantity:

· Works with Buyer for appropriate planning and execution of seasonal plans by managing key deadlines for item selection and execution.

· Work with Inventory staff on action for timely correction of merchandise out of stock or overstock situations, balancing of inventory and necessary correction to inflow of goods into clubs and Distribution centers.

· Promotional Planning: Work with Buyer, Promotions Manager, and manufacturers on scheduling promotions, and with Inventory Analyst for proper flow of support inventory.

· Assist Category Buyer in management and reduction of aged inventory and assist in taking appropriate action through pricing, promotions, or other actions to clear out.

· Understand components of Open-To-Buy and margin attainment and work with Buyer on management of same

Communication Support:

· Assist the buyer in taking action from Operation Notes / Floorwalk Notes

· Communicate with Buyer on problem vendors and items.

· Manage flow of paperwork and communication between vendors, warehouses accounting, promotions, compliance/regulatory teams.

Vendor management

· Maintain a professional relationship with all vendors and company personnel.

· Support buyer with vendor meetings by preparing reports and tools to improve negotiations

Maintain Accurate Records

· Collect, direct, review and approve necessary import documents prior to shipping.

· Maintain accurate supplier records. Update and maintain accurate item information in the databases.

· Verify and update first costs, discounts, spoils manuals, payment terms and conditions

· Manage item status codes and timely reaction as required to update or replace discontinued or inactive items.


· 2 years external retail buying experience.

· Excellent verbal and written communication skills.

· Ability to work with others in a team environment.

· Motivated to learn items, product categories, and international logistics.

· Ability to take direction and accomplish tasks with minimal supervision, accurately and meet deadlines.

· Experience with AS/400, Strong Word & Excel skills required.

· Strong Math Skills.

· Some travel required.

· Honesty / Integrity / Fairness / Talent & Passion / Entrepreneurialism / Teamwork & Communication / Accountability to Mission.

· Organized.

· Attention to detail.

· Strong Follow-up skills.

· Works well under pressure.

· Adaptable in a change oriented environment.

· Bilingual English/Spanish preferred.

· Knowledge/Experience with international warehouse operations.

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