Buying Admin Assistant

VIVIENNE WESTWOOD
London, UK
Posted 1 month ago
Full time

Job description

Vivienne Westwood Limited is looking for an experienced Buying Admin Assistant to join the team. The main objective of this role is to provide administrative support to the buying department.

ACCOUNTABILITIES & RESPONSIBILITIES

Preparing and sending of weekly and month top line retail and buying reports

Supports B/JB/AB with order raising and data management- updating buying records, order filing, ensures all orders are correctly inserted to value and quantity, in a timely manner before deadlines

Writing up of meeting notes and distributing to attendants

Organisation of buying schedule and appointments - liaising with the showroom to book rooms and models, dressing of models and preparation of any required material

Reviewing and actioning store transfer requests and updating stores accordingly

Stock allocations - raised twice weekly

Support with preparation for Buying presentations to Store Managers, Marketing, Press, Retail, COO, Brand Director

General office administration e.g. stationary order, post and answering the phone

Assist buying and retail department with any ad hoc tasks as required

May be expected to work longer hours/weekends during buying season

COMPETENCIES

Takes responsibility for own actions and looks for solutions

Able to focus and keep it simple by organising own workload to ensure deadlines are met

Is proactive in ensuring the buying department is supported to the most efficient way possible

Develops  a thorough understanding of how all Vivienne Westwood systems are used and can efficiently use them in a timely manner

Develops rapport with team members throughout the department and is seen as approachable for key contacts

Is open and receptive and acts upon feedback

TECHNICAL SKILLS

PC literate- excellent knowledge of Microsoft office: word/ excel/ outlook/ as well as PowerPoint (but not essential.

KNOWLEDGE & EXPERIENCE

Previous experience in buying/the industry generally helps but not necessary. Has view to becoming a Buyer

MEASURES/ KEY PERFORMANCE INDICATORS

Accuracy of order details and raising

Up to date housekeeping on data

Highly organised with excellent attention to detail on all areas of responsibility

Good problem solving skills, takes initiative to resolve issues

Manages time effectively by setting and achieving priorities

Ability to multitask

Other Essential Skills

Excellent organisational skills

Able to manage and prioritise workload and meet deadlines

Excellent accuracy and attention to detail

Proactive attitude to problem solving and improving systems

A strong fashion eye

The capability to perform under pressure

Strong interpersonal skills with the ability to communicate

Excellent communication skills

Good understanding of Vivienne Westwood customer and future trends

KEY RELATIONSHIPS

Buyer

Junior Buyer

Assistant Buyer

Retail Management team

Designers

Product developers

Merchandisers

Licensing team

Production Milan

IT department

Shop managers

Wholesale

Vivienne Westwood is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local government laws.

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