Buying Administrator - Beauty

London, UK
Posted 2 days ago
Full time

Job description


Provide clerical and administrative support to the department to meet agreed departmental targets.


  • Raise all planned orders and maintain delivery schedule. Ensuring to monitor and chase all deliveries of stocks from Suppliers to Stores to ensure the timely arrival of all products, liaising with the Buyer, Supplier, Warehouse, Merchandising and Stores as required.
  • Produce ad hoc delivery analysis. Action and negotiate late delivery terms with Suppliers in consultation with the Buyer.
  • Chase and check suppliers' confirmation for discrepancies against the buyer worksheet.
  • Manage supplier returns e.g. action and monitor stock swaps as negotiated by buyer ensuring to cancel outstanding balances on delivery schedules and Merret.
  • Identify and resolve Warehouse and Store queries quickly and efficiently. Arrange direct to store deliveries as necessary.
  • Review quality issues with the stores and take action on faulty stock as required
  • Send weekly sales figures to suppliers and ensure they receive in good time. Help build supplier relations through regular and effective communication.
  • Check all debit notes for returned goods, supplier funding and sale or return stocks are processed and monitored correctly
  • Maintain departmental files including all supplier files, the order log and cancellation log.
  • Update FPSS, OTB tracker & Brand Sales documents
  • Monitor continuity line performance and action weekly replenishment
  • Attend continuity reviews with Assistant Buyer
  • Maintain acceptable standards of housekeeping, tidiness of the department generally and security of company information
  • Ensure familiarity with the range and concepts of the department. Conduct competitive shopping and independent floor walks.
  • Amend retail price changes
  • Use key reports to analyse product by category mix, size and colour and make appropriate recommendations to the Buyer.

  • Excellent attention to detail
  • High level of accuracy
  • Possess good organisational skills
  • Able to work to stringent deadlines
  • Positive 'can do' attitude

  • Highly numerate
  • Strong written and verbal communication skills
  • Computer literate (Good Excel knowledge)
  • Experience of working in a buying office is desirable but not essential
All your hard work, rewarded:

Our colleagues are as important to us as our customers. When working with us you will be introduced to a huge variety of benefits including:

  • Flexible working
  • Very generous staff discount plus annual clothing allowance

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