Personal Assistant

Stella McCartney
Milan, Metropolitan City of Milan, Italy
Posted 13 days ago
Full time

Main Responsibilities

  • Manage administrative duties requiring the use of independent judgment and initiative;
  • Screen all incoming phone calls, inquiries and requests and route accordingly. Deal with emails and post and prepare correspondence, both internal and external, on behalf of the MDO;
  • Organize the agenda and schedule appointments, maintain and update manager's events calendar and send reminders;
  • Liaise with internal departments/functions, plan and organize meetings on behalf of the MDO. Manage relationships with collaborators, suppliers, institutions where requested;
  • Maintain office systems, including data management and filing;
  • Produce and edit documents, minutes, reports and presentations.
  • Coordinate travel arrangements (including accommodations and visas), prepare itineraries, plan logistics, and submit expense reports;
  • Order office supplies and replacements. Prepare facilities for scheduled events and arranging refreshments, if required;
  • Support with special projects where required as well as organize events;
  • Maintain confidentiality of highly sensitive information and observe best business practices;

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