Sample Coordinator, Photo Studio

San Francisco, CA, USA
Posted 6 days ago
Full time

Company presentation

Our past is full of iconic moments — but our future is going to spark many more. Our brands — Gap, Banana Republic, Old Navy, Athleta, INTERMIX and Hill City — have dressed people from all walks of life and all kinds of families, all over the world, for every occasion for more than 50 years.

But we’re more than the clothes that we make. We know that business can and should be a force for good, and it’s why we work hard to make product that makes people feel good, inside and out. It’s why we’re committed to giving back to the communities where we live and work. If you're one of the super-talented who thrive on change, aren't afraid to take risks and love to make a difference, come grow with us.

Job description

About the Role

As a Sample Coordinator, you will be responsible for all inbound and outbound samples for multiple sample assortments that support cross-branded photo shoots at the Gap Inc. Photo Studio. You will also maintain multiple organized sample closets. You will be part of a seasoned, supportive and collaborative team that strives to deliver results by leading with a "Do it, Own it & Done" mindset. You will be empowered to "Create with Audacity" and "Do the Right Thing". If you have a strong sense of urgency and thrive at being organized in a fast-paced environment, you will flourish in this role!

This role is located in the Photo Studio and requires you to be in the

office on a regular basis. Pursuant to Gap Inc.'s policy, as of September 7, 2021,

all employees who wish to enter Gap Inc.'s San Francisco Bay Area, New York,

and Albuquerque office buildings will need to be vaccinated, unless an exemption from the vaccine requirement is approved due to an accommodation for a disability or for a sincerely held religious belief.

What You'll Do

  • Responsible for processing and managing multiple sample assortments for online photo studio using Filemaker Pro database.
  • Responsible for checking-in, generating barcode labels and conducting preliminary data accuracy check for merchandise samples.
  • Responsible for maintaining an organized in-house sample closet with the ability to locate samples at any given time.
  • Understand multi-brand photography pipelines and ensure sample-related milestones are met; prioritize work accordingly.
  • Route samples to/from Account Management team for photography; track samples to/from Digital Artist team for retouching; facilitate a fast-track process as needed.
  • Track merchandise samples for various shoots simultaneously; pre-shoot, during and post shoot
  • Identify and resolve sample variances with cross-functional business partners; communicate specific variances that may impact photography.
  • Partner with Assistant Account Managers to communicate shot prioritization and enable process efficiencies.
  • Partner with Producer and Stylist teams to maintain an effective sample sharing process during product photography style outs and marketing photo shoots.
  • Publish sample exception reports and partner with Brand Sample Coordinators to obtain sample ETAs; report data to Account Management team; resolve outstanding sample issues.
  • Organize merchandise in preparation for daily / monthly / seasonal photo shoots; cross-reference incoming samples against shot request data and highlight variances.
  • Closely manage sample return process to ensure items are promptly returned/donated.
  • Responsible for maintaining stocked and organized styling sample closet.
  • Support Account Management team with special projects as needed.
  • This role is on site 5 days a week at the Gap Inc. Photo Studio.


Who You Are

  • Strong organization skills with extreme attention to detail
  • Strong sense of urgency
  • Strong time management skills
  • Strong written and verbal communication skills
  • Strong analytical skills
  • Ability to manage multiple concurrent projects in a fast-paced environment
  • Ability to prioritize and think strategically
  • Ability to work independently but also in a team environment
  • Understands importance of data and record keeping
  • Proficiency in Word, Excel, Outlook and Filemaker Pro
  • BA preferred and/or equivalent experience

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