Store Design Project Manager | London, UK

London, UK
Posted 27 days ago
Full time

Job description

Aesop has carefully cultivated a work environment in which our employees are constantly challenged to do their best. Our company is determinedly creative, intelligent and progressive, and nurtures these qualities by employing people who share our passionate interest in design, innovation, and incisive enquiry across all fields.

Our organisational culture is entirely unique, distinguished by an uncommon blend of courtesy, cordiality and intellectual energy. We seek those who can bring a wealth of life experience and inspired ideas to our table.

In return, we provide comprehensive induction and training programmes, and encourage an inclusive culture that nurtures enduring professional relationships. We also appreciate the benefits that flow from our employees' external pursuits.

We raise our bar high at Aesop and never lower it; this is one of the keys to our success and one of the many reasons why people wish to work here. If you would like to join Aesop, we invite you to peruse our current career opportunities.


The position will support the Senior Project Manager through the project management of new doors in European region.

Project Management

  • Project manage creative solutions for street and shopping mall retail stores and also department stores

  • Project manage creative solutions for specialised projects including office spaces, temporary stores and projects in collaboration with other departments

  • Demonstrate exceptional multi-tasking skills, in order to bring multiple creative solutions to fruition and within expected timeframes

  • Manage the expectations of key stakeholders for each project - including design and commercial expectations.

  • Lead project management of stores and special projects that are assigned to an In-House or external Architect

  • Survey prospective locations, providing architectural and construction feedback to Aesop HO and also external Architects when needed

  • Participate in site handover along with Retail Propertty Manager and conduct an historical research on the building

  • Monitor budgets and construction schedules carefully using appropriate tools to acheive the objectives

  • Drafting, review and approving of design & construction contracts

  • Organise permitting, engineering and all other external services required for building and occupancy permits

  • Conduct internal review (postopening) on projects outlining successes and areas of development with regards to all aspects of the project - sharing this with the wider team

  • Liaise with all external consultants and contractors involved on a project - e.g. Lighting consultants, engineers, building surveyors, etc

  • Prepare all appropriate contracts (design, construction, consultants, engineers..)

  • Procure Aesop supplied fixtures and fittings relative to each project

  • Be responsible for the budget and timing of the projects designed by our In-House Architect or External Architect, make a precise schedule to ensure deliverables and key steps of the projects are carefully respected

  • Quantity surveyor skills, be capable to forecast what financial resources will be needed to complete a project and issue a clear budget recap

  • Value engineering skills, understand the specificities of the project, be able to negotiate the quotes down by sourcing alternative materials, simpler solutions...

  • Source samples and demonstrate an appetite for innovation, research, trial...

  • Construction Management

    • Attend site handover meetings, to ensure that conditions are as per signed Aesop lease agreement

    • Tender out assigned projects to builders and negotiate through the pricing process

    • Review shop drawings and ensure these are as per documentation approved by Aesop

    • Conduct factory and local site visits to monitor ongoing quality and report progress back to HO.

    • Accept completed store from external construction team and complete detailed build defects list

    • Lead rectification process of all build defects, ensuring these are completed in a timely manner

    • Store Maintenance & Small Works

      • Design and document thoughtful and practical small-scope solutions in response to retail and maintenance needs

      • Reporting & Communication

        • Monitor total CAPEX spend for projects with weekly reporting back

        • Monitor timings of projects, ensuring these are running to schedule - reporting back

        • Communicating and project progress and outcomes

        • Manage internal stakeholder expectations with regards to assigned projects

        • Maintain interest and knowledge in the skin care, product and retail industries

        • Capacity

          • Seek partnership and long lasting relationship with local General Contractors to develop Aesop's network of contractors

          • Frequent travel expected throughout Europe, UAE and Russia

          • Be autonomous, proactive, efficient. Drive for excellence and strong capacity to work under tight deadlines and pressure

          • Aesop proactively seeks out curious, creative, passionate individuals who think laterally and are capable of delivering work of the highest standard. We place great importance on employee retention and development.

            If this sounds like something you may be interested in, please do apply now.

            Aesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded. We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation. We actively encourage everyone to consider becoming a part of our journey.

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