Position Summary

We are seeking a highly organized and detail-oriented Executive Assistant to join our team, working directly under our Brand President. This position requires the ability to prioritize, anticipate needs, and be solution-oriented while managing a broad variety of administrative tasks. The Executive Assistant is responsible for providing comprehensive support, ensuring efficient operations with a high level of professionalism and confidentiality. The ideal candidate will have a passion organization and a knack for streamlining processes and ensuring that daily operations are carried out with ease and efficiency.

Primary Responsibilities

Coordinate day-to-day business operations, perform general office administrative and clerical duties to free up time and enhance productivity.
Office management: order, store and organize all office supplies, and keep office, neat, clean and orderly; manage and distribute mail
Research, prioritize and follow up on internal issues and concerns, including those of a sensitive or confidential nature.
Compose internal correspondence, memos, workflow instructions, and company policies, distributing as needed.
Organize information and records systematically, ensuring easy access and retrieval when needed.
Create agendas for key meetings, take well-organized and detailed meeting notes, distribute to team and ensure follow-up on action items.
Exercises independent judgment to plan, prioritize, and organize diversified workload, recommending changes in office practices and procedures.
Collaborate with any team or project as required, assisting with non-specialized ad hoc tasks.
Utilize Excel to create reports and track various metrics to support decision-making.
Proactively identify opportunities to improve processes and streamline workflows.

Qualifications

2+ years as an executive assistant or in a similar administrative role is required.
Ability to juggle multiple projects, manage time, multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
Inherently flexible, adapting to change quickly and easily and with a positive attitude. Proactive mindset with a willingness to take initiative and solve problems independently.
Ability to effectively share information and communicate issues and solutions to all levels of business.
Proficiency in Microsoft Excel and/or Google Sheets is essential; experience with formulas, pivot tables, and data analysis is highly desirable.
Proficiency in Adobe Creative Suite, Photoshop, InDesign
Proficiency in Google Suite
Experience with Shopify, a plus
Familiarity with project management tools/software is a plus.

Lingua Franca is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. We are committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

Executive Assistant to Brand President